It’s been estimated that the average construction project suffers 150% cost overruns and completes more than 175% late. Investing in the right software can help transform the hectic day to day running of a construction project into a manageable and more profitable proposition where projects are delivered on time and within budget.
Pegasus CIS (Construction Industry Solutions) can help you do just that. From sub-contractors to main contractors, budgeting and purchasing through to valuations and billing, Pegasus CIS provides an unparalleled level of control over every aspect of contract management, so that you have all the information you need to run projects profitably. It is a truly integrated solution where payments, receipts, retention's, cash-flow and management reporting are all controlled from within Pegasus CIS, to give you a central place to manage your contracts. Ease of use coupled with some of the most powerful reporting tools available will transform the management of your contracts.
Contracts Costing: Phase, job heads, cost and revenue transactions, committed costs, actual/budget variance, CVR reporting.
Contracts Purchasing: Bill of Requirements, purchase orders, Goods Received Notes, Purchase Invoice Register, committed costs.
Plant Hire: Internal and external plant hire, On hire/Off hire, plant returns, overdue plant, transfer plant between Jobs.
Contract Sales: Valuations, measurement, payment applications and certificates, invoicing, aged debt, retention, main contractor discount, deferred VAT
CIS Subcontractors: Online verification, subcontractor orders, invoices/applications/time-sheets, payment certificates and statements, online CIS300 monthly return, self-billing, authenticated VAT receipts
Labour: Time-sheet entry, posting to Payroll, on-costs from Payroll.
Stock Control: Monitor stock levels and movement, allocate and issue stock to jobs.
Integrated Accounting: Links with Pegasus Opera 3 and Opera II, Sage 50 and Sage 200
Contract costing software for the construction industry
Pegasus CIS is a contract costing system that has been specifically written for small to medium-sized (SME) contractors in the construction and allied industries. It eases the administrative burden of running construction projects, whilst providing all the management tools necessary to ensure that all critical information is readily available to the management team.
The system allows direct costs to be input against a contract, as well as costs derived from labour time sheets, purchases, stock and sub-contractors. A wide range of analysis reports are available, offering views of the current status of contracts, including job performance and detailed profit analysis reports.
Cost control is critical. Pegasus CIS captures all relevant contract information across all stages of a job so that the status of the contract is immediately available.
Contract Sales Ledger
Pegasus CIS includes a self-contained Contract Sales Ledger that works in conjunction with the accounts Sales Ledger. The Contract Sales Ledger maintains details of the current Payment Applications, together with all previous Applications; it also contains information on current and cumulative revenue values together with retention, main contractor discount, contracts etc.
Payment Applications can be printed and certified, payments can be recorded, invoices generated and retention tracked. When the payment is received it can be entered in batches and allocated to one or more Applications. For Applications, VAT is taken into account at time of payment. It is also possible to create standard invoices, where the VAT is recorded at the date of invoice.
Knowing when payments are due is critical to successful management of cash flow within any organisation. Pegasus CIS comes with comprehensive aged debt reporting features to allow these payments to be monitored.
Pegasus CIS includes a Subcontractors Ledger that combines the functionality of a Purchase Ledger with the regulatory requirements of HMRC's Construction Industry Scheme. With Pegasus CIS you can verify new subcontractors both manually and online. Once verified, the system knows whether the subcontractor is paid gross or net, and if net then to deduct tax at either the lower or upper rate. Pegasus CIS also allows you to produce the CIS 300 monthly report and to submit this manually or online.
Subcontractor Applications for Payment can be entered, detailing both current and cumulative values of net, gross, discounts and retention's for the specified contract. When a Subcontractor Application for Payment is approved, it is possible to produce a Payment Certificate that can be sent to the subcontractor with the payment. There is also a separate posting routine for time-sheet only subcontractors.
It is possible to enter employee time-sheets directly into Pegasus CIS, post these costs to the contract and post these time-sheets into the Payroll so that payslips are produced. The time-sheet data-entry routines are fully optimised for fast entry of data, ideal for companies that need to process large data volumes. For companies that prefer to enter time-sheets in the Payroll, it is possible to export them out of the Payroll and post them into Pegasus CIS.
Once the Payroll has been run it is possible to post the 'on-costs' into Pegasus CIS. This means that additional costs such as National Insurance, Pensions, CITB Levies etc can be posted back into the contracts. It is therefore possible to post labour to a contract as a charge-out rate, or as net or gross costs.
Pegasus CIS includes a Purchase Order Processing system that allows committed costs of a contract to be monitored by raising purchase orders against that contract. As deliveries are received and invoiced the purchase order is updated, maintaining an accurate picture of the committed costs. It is possible to arrange for deliveries to be made directly to site, knowing what is still to be delivered; all of which contributes to better site management.
The system is flexible, so that it's possible to turn off the Goods Received Notes section and simply raise purchase orders and match to the incoming purchase invoices. Purchase invoices that do not need to be directly related to a contract can be allocated directly to a nominal account.
The purchasing fully supports multi-currency, allowing you to raise purchase orders in currency and receive currency purchase invoices.
This is used to co-ordinate the purchasing of goods across the entire company, potentially against multiple Jobs and multiple Suppliers. Goods purchased using Procurement Control will be assigned to one or more Purchase Orders depending on the options selected.
This is intended to be used to process large volume orders quickly for delivery to a Job Site Address, Phase Site Address or Warehouse Address. If the Procurement is raised against a Bill of Requirements, this allows buyers to review the entire list of Job requirements and tag items (in full or partially) to be bought. This provides a rapid Job purchasing routine for buyers.
Purchase Orders can be raised for Hire of Plant supplied by external suppliers. Plant can be ordered against Jobs, which posts committed costs to that Job. It is possible to record "On Hire" and "Off Hire" dates so that plant does not remain on site unless required.
Pegasus CIS also integrates with award-winning Pegasus XRL, an intuitive tool that allows Microsoft Excel access to live data at the click of a mouse. It seamlessly integrates your financial information into Microsoft Excel in a couple of simple steps, so you don’t have to copy and paste, re-key or work out formulas.
The MIS features in Pegasus CIS also include export features to Microsoft Excel, providing powerful and adaptable access to the information held within both Pegasus CIS and the accounts system. This means Pegasus CIS delivers fast and accurate information and enhanced analytical power, which assists and simplifies even the most complex decision-making process. Purpose-built functions allow dynamic access to data in the Pegasus CIS system to populate Excel worksheets
Integration between Stock Control and Contract Purchasing allows stock to be ordered from suppliers against contracts. Stock can be Allocated, Reserved and Issued to a contract, posting relevant costs to the contract. When allocating stock to a contract it is possible to nominate the period in which that allocation is required. This is extremely useful where there is a requirement to plan stock issues to a contract based on when it will be required.
Stock can hold up to three dimensions (such as length, breadth, height) which can be used on the purchase order to calculate and allow ordering in, for example, square metres. The stock system is multi-warehouse and multi-location, so it is possible to look at all stock in a warehouse or at a site.
Monitoring stock levels, knowing where stock is located and knowing what needs to be ordered and when, are all elements managed within the Pegasus CIS Stock Control module.